Payment Process and Terms
Temporary Withdrawal Policy Changes for ACICIS Programs Commencing in June, July and August 2020
ACICIS acknowledges that there is significant uncertainty around international travel at present due to the global COVID-19 pandemic. While ACICIS hopes that our June, July and August 2020 program intakes will be able to proceed, we acknowledge that prospective applicants may be unwilling to make any financial commitments to participating given the possibility that their chosen program may be cancelled, or restrictions on outbound mobility may remain in place at their home university.
To ease these concerns, ACICIS’ pre-program withdrawal policies are amended as follows for all program intakes commencing in June, July or August 2020:
All fee payment deadlines will remain as published, however, any payments made to ACICIS will be fully refundable should participants need to withdraw from their program prior to commencement under the following circumstances:
- Their home university imposing restrictions on outbound student mobility to Indonesia/worldwide (or current restrictions on outbound mobility remaining in place)
- The Australian Government’s travel advice level for their program location or Indonesia overall being raised to Level 4 – Do not travel and/or
- The ACICIS National Reference Group (or delegate) deciding to cancel their ACICIS program prior to its commencement.
Any queries regarding this temporary amendment to our program withdrawal policies may be directed to the ACICIS Secretariat by email (firstname.lastname@example.org) or phone (+61 8 6488 6675).
ACICIS’ normal payment terms are outlined below:
Administration Fee Payment
The administration fee ($487) is payable upon your successful acceptance into the program. Shortly after sending you formal notification of your acceptance, ACICIS will issue you with an electronic payment link for this fee. Settlement of your administration fee is due within seven days of payment link issuance unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat. ACICIS will not commence work on arranging your visa or setting up your in-country course enrolment in Indonesia until your administration fee has been settled. The administration fee is non-refundable.
Tuition Fee Payment
Upon your successful acceptance into the program, ACICIS will issue you with a second electronic payment link for payment of the ACICIS tuition fee plus any optional extras (e.g. accommodation deposit)The tuition fee must be paid in full to ACICIS four weeks prior to the program commencement. Unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat, failure to settle payment of your tuition fee within the specified time frame will result in the forfeiture of your place on the program.
*Please note: if you are receiving a New Colombo Plan (NCP) mobility grant to support your study in Indonesia with ACICIS, you may not receive your grant until after your program fees are due. Unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat, you will need to settle all program fees within the specified time frame regardless of when you receive your NCP grant.
If you are a Commonwealth supported Australian university student, you may be able to partially or fully defer payment of your ACICIS tuition fee through either HECS-HELP or OS-HELP. Your ability to defer payment of the ACICIS tuition fee in this manner is dependent on the arrangements in place at your home university for the management of these Commonwealth funding schemes. If in doubt, contact the ACICIS Secretariat for advice on who to speak to at your university about deferring payment of your ACICIS tuition fee via HECS-HELP or OS-HELP.
Withdrawal and Refunds
The administration fee is non-refundable.
Withdrawal from the program after the tuition fee has been paid to ACICIS and up until commencement of the program will attract a withdrawal fee of 40% with the balance of the tuition fee being refundable. After program commencement, no refunds – partial or otherwise – will be possible.
If you are enrolled in a home university subject code for the purposes of undertaking this ACICIS program, arrangements for the withdrawal from this subject code – and any applicable financial and/or academic penalties – are determined by the regulations in force at your home university. You are advised to consult with your home university or faculty administration regarding applicable subject withdrawal policies, procedures, and penalties. If in doubt, contact the ACICIS Secretariat for advice concerning who to speak to at your university about this.