Payment Process and Terms
Administration Fee Payment
The administration fee is payable upon your successful acceptance into the program. ACICIS will issue you with an electronic payment link for this fee within your acceptance letter. Settlement of your administration fee is due within seven days of payment link issuance unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat. ACICIS will not commence work on arranging your visa or setting up your in-country course enrolment in Indonesia until your administration fee has been settled. The administration fee is non-refundable.
Tuition Fee Payment
Upon your successful acceptance into the program, ACICIS will issue you with a second electronic payment link for payment of the ACICIS tuition fee plus any optional extras (e.g. accommodation deposit). The tuition fee must be paid in full to ACICIS four weeks prior to the program commencement.
*Please note: if you are receiving a New Colombo Plan (NCP) mobility grant to support your study in Indonesia with ACICIS, you may not receive your grant until after your program fees are due. Unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat, you will need to settle all program fees within the specified time frame regardless of when you receive your NCP grant.
If you are a Commonwealth supported Australian university student, you may be able to partially or fully defer payment of your ACICIS tuition fee through either HECS-HELP or OS-HELP. Your ability to defer payment of the ACICIS tuition fee in this manner is dependent on the arrangements in place at your home university for the management of these Commonwealth funding schemes. If in doubt, contact the ACICIS Secretariat for advice on who to speak to at your university about deferring payment of your ACICIS tuition fee via HECS-HELP or OS-HELP.
Withdrawal and Refunds
The administration and visa fees are non-refundable.
The tuition fee is refundable up until one month prior to the commencement of orientation. Less than one month prior to orientation commencement, no refunds – partial or otherwise – will be possible.
Please note that ACICIS may seek to recover any overdue administration, visa or tuition fees owing at the time of withdrawal in cases where participants fail to notify ACICIS of their withdrawal from the program prior to the applicable fee payment deadline.
If you are enrolled in a home university subject code for the purposes of undertaking this ACICIS program, arrangements for the withdrawal from this subject code – and any applicable financial and/or academic penalties – are determined by the regulations in force at your home university. You are advised to consult with your home university or faculty administration regarding applicable subject withdrawal policies, procedures, and penalties. If in doubt, contact the ACICIS Secretariat for advice concerning who to speak to at your university about this.