In order for a foreigner to study in Indonesia for more than a few weeks, a Temporary Residence Permit (KITAS) is required. As such, students participating in ACICIS’ semester programs must enter Indonesia on a Temporary Stay Visa or VITAS, which is subsequently converted into a KITAS after arrival in their city of study. ACICIS’ in-country staff will assist with this conversion process.

The VITAS Visa:

  • Is valid for 12 months from the date of entry (for both single semester and annual students).
  • Requires you to send your passport to ACICIS one month (minimum) prior to the start of the semester or nominate an overseas mission for visa-pick up if you will be travelling.
  • Requires a minimum 22 months validity on your passport at the time of application.
  • A sponsored visa that is valid so long as you are enrolled with your sponsoring institution (your Indonesian university, not ACICIS).
  • A study visa. You may not work.
  • Includes a Multiple Exit-Reentry Permit for the first six months. This allows you to enter and exit the country.
  • Non-convertible to another visa type.
  • Requires cancellation via the issuance of an exit permit prior to permanent departure. ITAS holders must make arrangements for their permanent departure from the city where they are registered immediately prior to leaving Indonesia. That is, students in Bandung, for example, will be required to apply for an Exit Permit Only in Bandung immediately prior to going home. You cannot finish the semester, travel to the other end of the archipelago and then exit from a place of your convenience.

In order to obtain a VITAS, it is important that students supply EVERY item required on the application checklist. Incomplete applications cannot be processed and will result in visa authorisations being issued late. ACICIS takes no responsibility for losses (either financial or academic) that result from the submission of incomplete visa application forms. All costs associated with additional visa processing due to late/incomplete applications (such as the issuance of temporary socio-cultural visa, extension and conversion costs, or flights in and out of the country) will be borne by the applicant.

Nominating a Place of Visa Issue

In their applications, prospective students of ACICIS’ semester programs must nominate their preferred place of visa issue. The options for obtaining a visa are detailed below:

Obtaining a Visa in Australia

The vast majority of students have their visa processed by the ACICIS Secretariat in Perth. All students wishing to have their visa issued in Australia must have their visa processed by the ACICIS Secretariat (i.e. individual processing in Sydney or Canberra is not permitted). Students are required to courier their passports to the ACICIS Secretariat in Perth no later than 6 weeks prior to their departure for Indonesia (NOT with the application). Once ACICIS receives the necessary visa authorisation letters from Indonesia immigration, participants’ passports are processed through the Perth consulate. Passports (with visa) are then couriered back in time for students’ departure for Indonesia. This means that students are without their passport for 6 weeks prior to departure for Indonesia.

Obtaining a Visa outside of Australia

For students from other countries or Australian students who are travelling prior to program commencement, VITAS visas may be collected from a nominated Indonesian consular mission. In the Southeast Asia region, ACICIS only allows Australian students to use the Indonesian Embassy in Singapore. Students must note that having their visa issued at another mission is far more complex than having their visa processed by the ACICIS Secretariat in Perth. The process for such applications is as follows:

  1. Student nominates the overseas Indonesian embassy/consulate that they intend to obtain their visa from on their ACICIS application form (this may not be changed).
  2. Approximately one month prior to the start of each semester program, Indonesian immigration will issue a calling visa (VITAS) authorization letter. One copy of this letter will be sent to your nominated pick up point (embassy or consulate). One copy will be sent to ACICIS.
  3. ACICIS will email the visa authorization letter to the candidate (or fax it to a nominated number).
  4. The candidate prints out the emailed authorization letter and takes this to their nominated embassy/consulate along with other necessary paperwork and passport.
  5. The two authorization letters will be ‘matched-up’ and the visa application will be processed. Times for processing vary from one day to ten.

Obtaining a visa in Singapore
Indonesian Embassy in Singapore
7 Chatsworth Road, Singapore 249761
Tel:6737-7422 , Fax:6737-5037, 6235-5783
http://www.kemlu.go.id/singapore/
Opening Hours: Mon-Thu 8.30 am – 1.00 pm; 2.00 pm – 5.00 pm; Fri 8.30 am – 12.30 pm; 2.30 pm – 5.00 pm

Australian students who are not processing their visa through the ACICIS Secretariat must do so in Singapore. As the VITAS authorisation letter is likely to be released close to the beginning of students’ in-country orientation, it is recommended that students plan their visit to Singapore for the week immediately prior to orientation. There are two options for students who wish to obtain their Indonesian visa in Singapore:

Option 1: Using a visa agent
In Singapore, same day service is possible via an authorized visa agent. Same day service is only possible if all required documents (including your passport) are surrendered to the agent in the morning prior to 10am. Applicants may arrange to meet the agent at the embassy itself or at a pre-arranged location in the city. Your passport will then be returned to you at an agreed place. Costs will be approximately double that of the standard fee.

Students are encouraged to contact their agent of choice well prior to visiting Singapore to confirm the fee and ensure they have prepared the required documentation. Students need to inform the agent that they will be applying for a 12-month university-sponsored 316 VITAS Visa. Agents can answer any questions about required documentation. Numerous students in the past have used the following agents:

SK Coservices (contact Sazlyn)
205 Balestier Road #B1-01 Ruby Place, Singapore 329682
Mobile: +65 9180 1548
Email: sazlin1512@hotmail.com

Mr Wahab
Mobile: +65 9654 0870
Email: shohib@hanexsh.onmicrosoft.com

Option 2: Direct with the Indonesian Embassy (Processing time 2-5 working days)
The Indonesian Embassy may be reached by taxi or it is a 15 minute walk from the Orchard Rd MRT station. The Embassy will only accept submissions between 9.00am -12.00am and collections between 3.00pm and 5.00pm. The Visa cost in Singapore is $160S (as of February 2010) for two-day processing (generally not including the day of submission). Students are reminded to allow adequate time for visa processing in planning their trip to Singapore. Students are advised to dress tidily (collared shirts, no shorts or sandals), as they may be refused service due to inappropriate attire. Be aware that the Embassy is closed on Indonesian public holidays, of which there are many.

If by chance you encounter a problem, if there seems to be some major stumbling block, either ring the ACICIS Perth Office on +61 8 6488 6675 (between 9am-5pm AWST), or send an email to enquiries@acicis.edu.au

Obtaining a visa in Washington, DC
Embassy of the Republic of Indonesia, Washington, DC
2020 Massachusetts Ave. N.W.
Washington, D.C. 20036, USA
Tel: 202 775 520
Fax: 202 775 5365
http://www.embassyofindonesia.org/
Opening Hours: Mon-Thurs 9am – 1pm, Fri 9pm – 12pm.
Closed: Saturdays, Sundays and Public Holidays.
Previous ACICIS students have found the DC embassy quite efficient in processing visas. Processing times have been recorded as approximately one or two days in duration.

Other Information

Accompanying family members

ACICIS is able to assist in obtaining VITAS visas for family members who intend to accompany applicants to Indonesia. Applications can be requested by contacting the ACICIS Secretariat.