Practicum participants enter Indonesia on a pre-purchased, 60-day Social-Cultural Visa. This is a single entry sponsored visa that is valid if presented within three months from the date of issue.
Prior to 1 October (for first round applicants)/1 November (for second round applicants), participants will be contacted by the ACICIS Secretariat to confirm the Indonesian Embassy or Consulate from which they wish to collect their visa.
Students arriving on a Visa on Arrival/tourist visa exemption will not be permitted to commence the program.
The Social-Cultural visa that participants enter Indonesia on is not a working visa. Participants are strictly prohibited from undertaking any form of paid work during their time on the practicum programs. ACICIS takes this matter very seriously and will take disciplinary measures against any student found undertaking paid work of any kind throughout the practicum programs.
Obtaining a Visa via the ACICIS Secretariat
ACICIS participants can elect to obtain their visa in Perth with the assistance of the ACICIS Secretariat.
This service is charged at AUD$85, inclusive of visa issuance (AUD$70) and courier charges for the return of passports (AUD$15). Students who elect to use this service are required to send their passports and other necessary supporting documents to the ACICIS Secretariat prior to one of three specified processing rounds. Passports and visas will be returned approximately four-to-five weeks after the deadline for submission (please see acceptance correspondence for more precise time frames). While visas are being processed, participants will be without their passports and unable to travel internationally.
Obtaining a Visa Elsewhere
Participants are also able to have their Social Cultural visa issued at the Indonesian Embassy or Consulate closest to their place of residence or in Singapore (previous ACICIS students have often faced difficulty applying at other Indonesian missions in Southeast Asia). Please note that individual requirements and processing times vary from mission to mission. Some Indonesian missions outline their requirements on their websites, while others will require a phone call or in-person visit to establish requirements and processing times. Typical requirements include:
- A complete application form filled out using a black pen only (sometimes with additional photocopies);
- Passport-sized photographs (typically two, though some missions require fewer/more);
- A passport valid for at least six months beyond the intended date of departure from Indonesia;
- A copy of the airline ticket/itinerary, showing both flights into and out of Indonesia;
- Visa fee (AUD$70 in Australia). Accepted forms of payment vary between missions.
Other advice, based on the past experiences of students, includes:
- Dress appropriately. Indonesian embassies may refuse service to people wearing thongs, shorts, short skirts, skimpy tops, torn or dirty clothing, or singlets. Long pants/skirts, shoes, and collared shirts/blouses are required. Presentation is often the difference between a fast turn-around and a week-long wait;
- Always carry a form of currently valid photo ID in addition to your passport (expired driving licenses may not be accepted). This may be required to be left with the security desk in exchange for a visitor’s pass;
- Arrive in the morning before 10.30am. Visa applications are usually only accepted in morning hours. Arriving prior to 10.30am should ensure service even if queues are long. 9am is the recommended time. Pick up times are generally scheduled for the afternoon between 2-4pm;
- Be wary of public holidays (both in the mission’s host country and Indonesia) as Embassies/Consulates will nearly always be closed and standard processing times lengthened for applications submitted prior to this date;
- Over-prepare. Take along copies of documents that you may not even require. Copies of flights in and out of Indonesia, travel insurance coverage, additional passport photos, additional photocopies of your passport and your sponsor letter. Keep all copies in good condition. Torn, folded, or dirty copies may not be accepted;
- Take along a couple of black pens for any form filling;
- Take money. You will pay for the visa and then be issued with a receipt. This receipt is used to pick up the visa when processing is complete. You will be informed of the date and time to return for your passport;
- Consular missions do not have photocopiers or ATMs. So once again, be over-prepared.
Please note that participants’ passports must be valid for at least six months beyond their intended date of departure from Indonesia (post-program). Participants renewing their passports must supply new passport details to the ACICIS Secretariat prior to 15 September (first round applicants)/15 October (second round applicants) as these are included on the visa sponsorship letter issued by the host university in Indonesia, Atma Jaya University.
Pre- and Post- Program Travel
The program runs for approximately 45 days. Visas are valid for 60 days, inclusive of the dates of arrival and departure. Candidates are free to arrive in Indonesia prior to the program or stay on after its conclusion for leisure purposes. It is the responsibility of participants to ensure that travel itineraries enable them to complete the program on the 60 day visa. Under no circumstances will the host university supply letters for extensions of a Social-Cultural Visa. The duration of the 60-day Social-Cultural Visa commences from the date that the student enters the country, not the date of issue of the visa itself. Fines for overstays are the responsibility of participants.