Payment Process and Terms
Temporary Withdrawal Policy Changes for ACICIS Programs Commencing in June, July and August 2020
ACICIS acknowledges that there is significant uncertainty around international travel at present due to the global COVID-19 pandemic. While ACICIS hopes that our June, July and August 2020 program intakes will be able to proceed, we acknowledge that prospective applicants may be unwilling to make any financial commitments to participating given the possibility that their chosen program may be cancelled, or restrictions on outbound mobility may remain in place at their home university.
To ease these concerns, ACICIS’ pre-program withdrawal policies are amended as follows for all program intakes commencing in June, July or August 2020:
All fee payment deadlines will remain as published, however, any payments made to ACICIS will be fully refundable should participants need to withdraw from their program prior to commencement under the following circumstances:
- Their home university imposing restrictions on outbound student mobility to Indonesia/worldwide (or current restrictions on outbound mobility remaining in place)
- The Australian Government’s travel advice level for their program location or Indonesia overall being raised to Level 4 – Do not travel and/or
- The ACICIS National Reference Group (or delegate) deciding to cancel their ACICIS program prior to its commencement.
Any queries regarding this temporary amendment to our program withdrawal policies may be directed to the ACICIS Secretariat by email (firstname.lastname@example.org) or phone (+61 8 6488 6675).
ACICIS’ normal payment terms are outlined below:
Administration Fee Payment
Students are required to pay their administration fee ($783) only upon successful acceptance into their nominated ACICIS program. Upon acceptance students will be emailed an online payment link for the purposes of settling their application payment by credit card. Regretfully, only Visa and Mastercard are accepted.
Visa Fee Payment
Students who select to obtain their visa via the Secretariat Office in Perth will also be required to pay their visa fee ($235) upon successful acceptance into their nominated ACICIS program. Upon acceptance students will be emailed an online payment link for the purposes of for settling this fee. Students who select to obtain their visa via a nominated Indonesian Embassy or Consulate will be required to pay this amount to the Embassy or Consulate directly.
Tuition Fee Payment
A second payment link pertaining to payment of the ACICIS tuition fee will be sent to those students responsible for paying their tuition fee directly to ACICIS. Tuition fees must be paid at least one month prior to student departure for Indonesia.
If you are a Commonwealth supported Australian university student, you may be able to partially or fully defer payment of your ACICIS tuition fee through either HECS-HELP or OS-HELP. Your ability to defer payment of the ACICIS tuition fee in this manner is dependent on the arrangements in place at your home university for the management of these Commonwealth funding schemes. If in doubt, contact the ACICIS Secretariat for advice on who to speak to at your university about deferring payment of your ACICIS tuition fee via HECS-HELP or OS-HELP.
Withdrawal and Refunds
The administration fee is non-refundable.
A student’s tuition fee is refundable up until the start of orientation (check dates here). After this date no refunds are possible.
If you are enrolled in a home university subject code for the purposes of undertaking this ACICIS program, arrangements for the withdrawal from this subject code – and any applicable financial and/or academic penalties – are determined by the regulations in force at your home university. You are advised to consult with your home university or faculty administration regarding applicable subject withdrawal policies, procedures, and penalties. If in doubt, contact the ACICIS Secretariat for advice concerning who to speak to at your university about this.
Full details of ACICIS’ semester program withdrawal policy can be found here.