1. Read through the information on our website: including costs, tour components, field trips and the sample itinerary and get an idea of what you would like your school tour to look like. You can also request an ACICIS School Tour brochure by emailing enquiries@acicis.edu.au.

2. Complete an online Enquiry Form: When you are ready to start enquiring, please complete an online Enquiry Form and we will get back to you within 5 business days. If you have additional questions you can also contact us in the Secretariat.

3. Draft Itinerary: Once you’ve completed the Enquiry Form, the Secretariat will refer you on to our Study Tour Coordinator in Yogyakarta who will provide you with a draft itinerary based on your requests (specific details regarding accommodation and fieldtrips cannot be provided at this stage). 

4. Confirm your tour: When you are ready to lock in dates for the tour, contact the ACICIS Secretariat who will draw up an invoice for an $900 deposit (non-refundable). Once the deposit has been paid, your tour will be booked in. From this point you will continue to work with the Study Tour Coordinator until you are happy with your itinerary. You can continue to request changes to the itinerary up to 4 weeks before departure.

5. Pre-departure emails: Leading up to your tour, we will send through some pre-departure emails which will include information for you about the tour, including logistics, language assessment, visa forms and more.

6. Passports: Everyone travelling to Indonesia on an ACICIS School Tour will need to have a passport with 7 months validity beyond the tour start date. Passport and visa form scans will be required to be sent at least 8 weeks prior to departure in order for the necessary single-entry visitor visa to be obtained for your tour.

10. Balance of fees: The balance of fees is due 4 weeks prior to the tour commencement. This means student and staff numbers need to be confirmed around 6 weeks prior to tour commencement so the invoice can be drawn up.

11. Flight details and insurance information: These need to be sent to the ACICIS Secretariat 8 weeks prior to departure as part of the visa process. It will also ensure that we can arrange your airport pick-up.

12. Sit back, relax and enjoy your tour! Everything has been organised, so you can enjoy the tour.


* We need to receive the deposit no later than 10 weeks prior to the tour commencement to ensure sufficient time to make bookings on your behalf.