Any student who has been accepted into an ACICIS in-country semester program, who subsequently decides to withdraw from or postpone their participation in the program should notify the ACICIS Secretariat in writing of their intentions as soon as possible. Depending on the timing of withdrawal, different financial and academic penalties may apply. See below for key dates and details.

Pre-Program Withdrawal

No financial penalties apply where a participant withdraws from the program prior to the Administration and Visa Fee payment deadline (due within one week of acceptance onto the program).

The Administration and Visa Fee payable one week after acceptance is non-refundable.

A student’s Tuition Fee is refundable up until one month prior to the start of orientation (check dates here). Tuition Fees are non-refundable in the case of withdrawal less than one month prior to the orientation start date.

Please note that ACICIS may seek to recover any overdue administration, visa or tuition fees owing at the time of withdrawal in cases where participants fail to notify ACICIS of their withdrawal from the program prior to the applicable fee payment deadline.

In the case of students deferring their participation in an ACICIS semester program until another semester, it may be possible for part of this fee to be held over as a credit to be applied against future ACICIS semester program fees. More information on semester program costs is available here.

Mid-Program Withdrawal

A student’s semester program Tuition Fee will not be refunded less than 30 days prior to the commencement of orientation (check dates here). For Australian students, these dates will differ from the normal HECS-HELP census date in effect at home universities. Home institutions may elect not to withdraw the HECS-HELP liabilities pertaining to a student’s participation in an ACICIS in-country semester program, or, alternatively, may require a student withdrawing mid-program to repay the Tuition Fee paid on their behalf by their home university to ACICIS.

Academic penalties incurred by a student withdrawing from an ACICIS semester program are determined by the Indonesian host university at which the student is enrolled and by the regulations in force at the student’s home university. Student withdrawal from an ACICIS semester program after its commencement may result in the student being deemed to have failed the program. Indonesian universities, as a rule, do not have elaborate special consideration regulations. ACICIS recommends that students wishing to apply for special consideration in the case of withdrawal enquire with their home institution to see if their special consideration policies apply to students enrolled in overseas study programs.

The ACICIS Secretariat requires written notification of a student’s intent to withdraw mid-program prior to the student’s departure from Indonesia.