Payment Process and Terms
A 15% deposit, plus the applicable visa application fees, is payable upon your successful acceptance into the program. ACICIS will issue you with an electronic payment link for this deposit and applicable visa application fees with formal notification of your acceptance. Your place on the tour will only be confirmed upon ACICIS’ receipt of your deposit and visa application fee. The deposit and visa application fee is non-refundable.
The payment of the remainder of the tour fee is due one month before the tour start date.
ACICIS will issue you with another electronic payment link for the remainder of the tour fee once your place on the tour has been confirmed. Settlement of final payment is required no less than one month prior to the tour commencement date.
*Please note: if you are receiving a New Colombo Plan (NCP) mobility grant to support your study in Indonesia with ACICIS, you may not receive your grant until after your program fees are due. Unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat, you will need to settle all program fees within the specified time frame regardless of when you receive your NCP grant.
Withdrawal and Refunds
The 15% deposit payment and applicable visa application fee is non-refundable.
The 85% balance of the tour fee is refundable until one month prior to the tour commencement date. No refund of the tour fee will be possible if a participant withdraws from the tour less than one month prior to the tour commencement date.
Please note that ACICIS may seek to recover any overdue fees owing at the time of withdrawal in cases where participants fail to notify ACICIS of their withdrawal from the program prior to the applicable fee payment deadline.
For participants enrolled in a home university subject code for the purposes of undertaking the PHST, arrangements for the withdrawal from this subject code – and any applicable financial and/or academic penalties – are determined by the regulations in force at a student’s home university. Participants are advised to consult with their home university or faculty administration regarding applicable subject withdrawal policies, procedures, and penalties. If in doubt, contact the ACICIS Secretariat for advice about who to speak to at your university.