Payment Process and Terms
Administration Fee Payment
The administration fee, alongside any applicable visa application charges, is payable upon your successful acceptance into the program. Upon sending you formal notification of your acceptance, ACICIS will issue you with an electronic payment link for this fee. Settlement of your administration fee is due within seven days of payment link issuance unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat. ACICIS will not commence work on setting up your professional placement until your administration fee has been settled. The administration and visa application fees are non-refundable.
Tuition Fee Payment
Upon your successful acceptance into the program, ACICIS will issue you with a second electronic payment link for payment of the ACICIS tuition fee. The tuition fee must be paid in full to ACICIS by 1 November.
*Please note: if you are receiving a New Colombo Plan (NCP) mobility grant to support your study with ACICIS, you may not receive your grant until after your tuition fee payment is due. Please contact ACICIS to negotiate (in writing) any extensions to the deadline for the tuition fee payment.
If you are a Commonwealth supported Australian university student, you may be able to partially or fully defer payment of your ACICIS tuition fee (and other associated costs of participation) through HECS-HELP or OS-HELP. Your ability to defer payment of the ACICIS tuition fee in this manner is dependent on the arrangements in place at your home university for the management of Commonwealth funding schemes. If in doubt, contact the ACICIS Secretariat for advice on who to speak to at your university about deferring payment of your ACICIS tuition fee via HECS-HELP or OS-HELP.
Withdrawal and Refunds
The administration and visa application fees are non-refundable.
The tuition fee is refundable until 1 November. After 1 November no refunds will be possible.
Please note that ACICIS may seek to recover any overdue administration, visa or tuition fees owing at the time of withdrawal in cases where participants fail to notify ACICIS of their withdrawal from the program prior to the applicable fee payment deadline.
If you are enrolled in a home university subject code for the purposes of undertaking this ACICIS program, arrangements for the withdrawal from this subject code – and any applicable financial and/or academic penalties – are determined by the regulations in force at your home university. You are advised to consult with your home university or faculty administration regarding applicable subject withdrawal policies, procedures, and penalties. If in doubt, contact the ACICIS Secretariat for advice concerning who to speak to at your university about this.
Full details of ACICIS’ practicum program withdrawal policy can be found here.