Payment Process and Terms

Administration Fee Payment
The administration fee is payable upon your successful acceptance into the program. Upon sending you formal notification of your acceptance, ACICIS will issue you with an electronic payment link for this fee. Settlement of your administration fee is due within seven days of payment link issuance unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat. ACICIS will not commence work on setting up your professional placement until your administration fee has been settled. The administration fee is non-refundable.

Tuition Fee Payment

Upon your successful acceptance into the program, ACICIS will issue you with a second electronic payment link for payment of the ACICIS tuition fee. The tuition fee must be paid in full to ACICIS by 10 May (programs commencing in June)/1 November (programs commencing in January). Unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat, failure to settle payment of your tuition fee within the specified time frame will result in the forfeiture of your place on the program.

*Please note: if you are receiving a New Colombo Plan (NCP) mobility grant to support your study with ACICIS, you may not receive your grant until after your tuition fee payment is due. Please contact ACICIS to negotiate (in writing) any extensions on the deadline for the tuition fee payment.

If you are a Commonwealth supported Australian university student, you may be able to partially or fully defer payment of your ACICIS tuition fee through HECS-HELP or OS-HELP (in-country programs only). Your ability to defer payment of the ACICIS tuition fee in this manner is dependent on the arrangements in place at your home university for the management of Commonwealth funding schemes. If in doubt, contact the ACICIS Secretariat for advice on who to speak to at your university about deferring payment of your ACICIS tuition fee via HECS-HELP or OS-HELP.

Withdrawal and Refunds

Any student who has been accepted into an ACICIS professional practicum who subsequently decides to withdraw from or postpone their participation in the program should notify the ACICIS Secretariat in writing of their intentions as soon as possible. Depending on the timing of withdrawal, different financial and academic penalties may apply. See below for key dates and details.

Pre-Program Withdrawal

The compulsory Administration Fee payable at the time of acceptance is non-refundable. Withdrawal from a practicum after the payment of the practicum Tuition Fee and up until 31 May (programs commencing in June)/1 December (programs commencing in January) will attract an AUD$700 (virtual programs)/AUD$1,188 (in-country programs) withdrawal fee, with the balance of the Tuition Fee being refundable. After 1 December, no refunds will be possible. Please note that students deferring payment of their ACICIS practicum tuition fee through HECS-HELP will remain liable for any relevant withdrawal penalties in effect at their home university. More information on Professional Practicum costs is available here (virtual programs) and here (in-country programs).

Mid-Program Withdrawal

A student’s professional practicum Tuition Fee will not be refunded after 31 May (programs commencing in June)/1 December (programs commencing in January). Note that this date differs to the normal HECS-HELP census date in effect at home universities. Home institutions may elect not to withdraw the HECS-HELP liabilities pertaining to a student’s participation in an ACICIS professional practicum or, alternatively, may require a student withdrawing after the above dates to repay the practicum Tuition Fee paid to ACICIS on their behalf by their home university.

Academic penalties incurred by a student withdrawing from an ACICIS professional practicum are determined by the Indonesian host university or industry organisation at which the student is enrolled/placed and by the regulations in force at the student’s home university. Student withdrawal from an ACICIS professional practicum after its commencement may result in the student being deemed to have failed the practicum. Indonesian universities, as a rule, do not have elaborate special consideration regulations. ACICIS recommends that students wishing to apply for special consideration in the case of withdrawal enquire with their home institution to see if their special consideration policies apply to students enrolled in off campus study programs.

The ACICIS Secretariat requires written notification of a student’s intent to withdraw mid-practicum.

Temporary Withdrawal Policy Changes for 2023 Professional Practicum Intake (In-country Programs Only)

While ACICIS hopes that our 2023 Professional Practicum program intakes will be able to proceed, we acknowledge that prospective applicants may be unwilling to make any financial commitments to participating given the possibility that their chosen program may be cancelled, or restrictions on outbound mobility may remain in place at their home university.

To ease these concerns, the above pre-program withdrawal policies are temporarily amended as follows:

All fee payment deadlines will remain as published, however, any payments made to ACICIS will be fully refundable should participants need to withdraw from their program prior to commencement under the following circumstances:

  • Their home university imposing restrictions on outbound student mobility to Indonesia/worldwide (or current restrictions on outbound mobility remaining in place)
  • The Australian Government’s travel advice level for their program location or Indonesia overall increasing to Level 4 – Do not travel and/or
  • The ACICIS National Reference Group (or delegate) deciding to cancel their ACICIS program prior to its commencement.

Any queries regarding this temporary amendment to our program withdrawal policies may be directed to the ACICIS Secretariat by email (acicis@acicis.edu.au) or phone (+61 8 6488 6675).