Applications.
Unsure about the Acicis application process? Acicis is here to help you through the process!
The application process.
Submit your application
The first step in your journey with Acicis is applying to your program of choice. Acicis programs are open to everyone, student or not, but it’s important to remember that if you are a student you will also need to apply to your university for credit if relevant.
For your Acicis application, you will need to obtain and submit the following documents:
⁃ For short-term programs, your passport must be valid for at least 7 months from the program start date
⁃ For semester programs, your passport must be valid for at least 12 months from the program start date
• Your latest academic transcript
• Nominate a referee to give you a reference. Following your application, they will receive an email from us to complete their online reference.
• A 500-word statement outlining your industry skills, work style, personality, career aspirations, and expected benefits from the program.
• Your latest resume.
• Your nominated preferred sectors and placement types. Make sure you mention any specific organisations you wish to intern at. View the full list here.
Note: While you can nominate a specific organisation, the placement is not guaranteed so flexibility is key!
Receive application outcome
Around one month after the Acicis application deadline, you’ll receive your application outcome via email, with a successful outcome being an acceptance letter.
Along with your acceptance letter, you will also receive your visa application form package.
You can learn more about the visa application process here.
Accept Your Offer
To officially accept your Acicis place, you’ll need to accept your offer within 7 working days of getting your acceptance letter.
To do this, you will need to respond in writing that you accept your place and pay the administration and visa fees via an online link (provided in your acceptance letter).
Please note that the administration and visa fees are non-refundable.
Join WhatsApp Group
It’s time to connect with your fellow Acicis participants!
Upon accepting your offer, you will be added to an Acicis WhatsApp chat so that you can begin connecting with your future peers and classmates.
Whether you want to find a travel buddy, organise meet-ups, or just have a chat about your upcoming trip, this is a great way to start getting to know each other.
Complete visa forms
Now that you have accepted your place and paid the necessary fees, you’ll need to complete the visa application you received with your acceptance letter. You’ll get around two weeks to complete the visa application package, as well as submitting the following to support this application:
- Bank Statement: Proof of a minimum of USD$2,000
- Travel Insurance: Policy wording and certificate of currency (note: if you are currently a university student, you may be able to get this from your university)
Make travel arrangements
We will outline the earliest and latest dates that you can arrive and leave in Indonesia within your acceptance letter.
Once you’ve got this information, you’ve got the green light to book your flights! Many of our participants like to organise their travel with fellow Acicis participants.
Complete New Colombo Plan forms
If you are eligible and awarded an NCP grant from Acicis, the funds will be transferred directly to your bank account approximately 6 weeks before the start of your program. You could use the grant to cover some of the costs like program fees, flights, visa and living expenses. You do not need to repay this grant.
Note: There is no separate application; once you have applied for an Acicis program, we will automatically assess your eligibility for a grant.
Receive your NCP Grant
After completing all the necessary forms, paying the required fees, and receiving your university confirmation, we will transfer your grant to your nominated bank account.
Please note, that we aim to pay the grant before the tuition fees are due, however, in some cases, this is not possible. If this is the case, and you can’t pay your tuition fees without the grant, we may be able to extend the payment deadline.
Attend pre-departure briefing session
Around two months before you embark on your adventure with Acicis, you’ll be required to attend an online pre-departure info session to help prepare you for your trip.
During this session, you will get to meet Acicis staff and other participants. This is a great opportunity to get more information and ask any questions you may have.
Pay Acicis tuition fee
Your tuition fee will be due one month before your program start date, which can be paid by using the payment link provided in your acceptance letter.
Complete Logistics & Subject Selection
So that we can get on the same page, Acicis participants will need to complete Acicis logistics forms. This tells us when you are arriving and your pre-orientation accommodation if you are arriving before orientation.
For our semester programs, you will need to select your preferred units so that we can get you enrolled. All other programs do not need to complete this step as your program and units have already been organised for you.
Complete online modules
Before departing for your adventure with Acicis, you’ll need to complete some online modules, including health & safety modules and if relevant to you, a New Colombo Plan pre-departure module.
Take the language placement test
All of our programs will involve a language learning component. Whether you have some competency in Indonesian or have never spoken a word of it, you’ll have to take a placement test so that we may assign your corresponding language level.
This may sound daunting, but don’t worry – we do this to ensure you get the most out of the language learning opportunity in your chosen Acicis program.
Arrive in Indonesia for orientation
It’s time to start your adventure!
All Acicis participants will have an orientation period before their program starts, where you will get the chance to meet other students, meet Acicis staff, and learn all about your program and living in Indonesia.
As part of your orientation, you will be paired up with an Acicis student buddy who will help you navigate student life in your new city!
Find accommodation
During orientation, you will find your accommodation with the help of the student buddy/Liaison officer and Acicis. Learn more here.
Enjoy your program!
Now that you’re settled in, it’s time to lean in and enjoy your adventure!
Acicis is available 24/7 for you, so there will always be someone to turn to if you need some additional support.
Find out if you’re eligible for funding.
If you’re looking for a way to fund your study abroad, there are a range of funding options available to participants.
One of these initiatives is the New Colombo Plan (NCP) Mobility Program which is funded by the Australian Government. This initiative aims to increase knowledge of the Indo-Pacific in Australia by empowering undergraduate students to study, learn, and complete placements in stunning places like Indonesia. There are grants available ranging from $3,000 to $10,000.
If you are eligible for the New Colombo Plan funding, you can use it for our science and agriculture programs. Depending on your state and university, you may be eligible for other types of funding that can also be used when you study abroad with us.
See if you’re eligible for the New Colombo Plan today, or explore other funding options.
Hear from
Acicis alumni.
-
Leona (2020) Murdoch UniversityRead the full article
I thoroughly enjoyed the program and would recommend it to anyone. I felt fully supported throughout the practicum and it was well planned… It is programs like these that help you form lasting bonds and help build the relationship between Australia and Indonesia.
Leona (2020) Murdoch University -
Ananya (2024) The Australian National UniversityRead the full article
I love learning about and immersing myself into new cultures. There were so many things I loved about visiting Indonesia but most prominently was just how friendly people were. Everyone was so willing to help out wherever we went, whether it be a restaurant, a temple, in a taxi, or even walking about on the streets.
Ananya (2024) The Australian National University -
Matthew (2024) Monash UniversityRead the full article
If you’re interested in working in an international context at all – there’s no reason you shouldn’t do this program if you can. Indonesia is so strategically and geographically important, that you can’t help but generate professional capital while here, you also don’t know what kind of connections and work you might generate.
Matthew (2024) Monash University -
Audrey (2024) The University of Newcastle
The most rewarding part about this experience has been seeing how fast and far I have progressed with my language skills. With such an intensive and immersive course you see results so fast as you are learning so much every day. This is super rewarding and serves as a great motivation to keep learning as you reap the rewards that knowing language brings.
Audrey (2024) The University of Newcastle -
Michael (2023) The Australian National University
Through the ACICIS program, I was able to learn about Indonesian culture and appreciate the issues in the Indo-Pacific region – while also being financially supported. Without such support from the New Colombo Plan (NCP) Grant, it is likely I would be unable to participate in this program.
Michael (2023) The Australian National University
Frequently asked questions
When will I find out about the outcome of my application?
Around one month after the Acicis application deadline, you’ll receive your application outcome via email, with a successful outcome being an acceptance letter.
Are there any entry requirements or prerequisites to be selected for a program?
We take a holistic approach to application vetting and because of this, we do not have entry requirements for our programs. When you apply to Acicis, you will need to submit your latest academic transcript and the contact details of an academic or professional referee. If you are in good academic standing and submit a strong application, you will likely be selected for the program. In some cases, Acicis may request to interview you prior to making a decision on the outcome of your application.
If you are currently a student, your university may have their own entry requirements so you must also check with them to see if you are eligible.
Can I get credit for the program? How much credit will I get?
All Acicis programs have been designed to meet the credit requirements at universities in Australia, meaning you will be able to get credit from all of our programs. The academic credit earned from the program is determined by your home university. If you’d like to learn more about how much credit you can receive, we recommend you ask your home university.
How does Acicis match me with a professional placement organisation?
Step 1: The first step to matching you to a professional placement organisation is understanding your preferences. In the application form, you’ll be asked to nominate your preferred sectorial interests and placement types. You can also nominate preferred host organisations. Applicants should be aware, however, that they are applying for the program, not a specific placement.
Step 2: Our staff are experts in matching applicants with professional placement organisation based on their nominated interests. Once your preferences have been submitted, a summary of your application will be submitted to the professional placement organisation that are in line with your specific sectorial interests. Please do not contact professional placement organisation independently of Acicis unless advised otherwise. This is generally not appreciated by professional placement organisation.
Step 3: Professional placement organisations will consider applicants against their own criteria and requirements. Some will interview you prior to accepting you for a placement. You will be contacted via email to set up a video interview if this is required. Please don’t worry if you aren’t contacted prior to receiving your placement notification letter, many professional placement organisations don’t require an interview prior to accepting a student.
Step 4: Notifications will be sent approximately three weeks prior to the start of the program. In most cases, participants will meet their professional placement organisation mentor once the program commences.
Can I choose my internship placement?
When you apply, you can select your placement preferences. While you can nominate specific organisations, they are not guaranteed, so flexibility is key! Our staff will match you with organisations based on your interests, your experience and availability of placements.
How do I increase my chances of being allocated to a specific placement?
Beyond submitting a strong application, there are no extra steps you can take to increase your chances of receiving a particular placement. Unless you are advised otherwise by Acicis, you should not communicate with professional placement organisations directly before you travel. This can lead to confusion and is generally not appreciated by professional placement organisations.
How do I get to Indonesia? Will Acicis organise my flights?
While you will be responsible for booking and paying for your flights to and from Indonesia, Acicis will provide guidance on navigating travel to and from Indonesia in your acceptance letter. It’s important not to book flights before you receive this acceptance letter, as semester dates are subject to revis
Where will I live? Will Acicis organise my accommodation?
During your orientation, Acicis will book and organise accommodation at a hotel to give you time to settle in and prepare for your study abroad experience.
There are several accommodation options in Indonesia, including Kos (student boarding houses), share houses, homestays, apartments, and more! At Acicis, we’re here to guide you through these choices, to make sure you find accommodation that suits your needs and budget. Acicis strongly recommends that you wait until you are in Indonesia to book your accommodation. This means you get the chance to physically look at options before making any financial commitments.
You can learn more about the accommodation options here.
How do I get a visa?
Acicis will send you a visa application package with your acceptance letter. You will have approximately two weeks to complete and return the application to Acicis. You will also pay the visa fee to Acicis. We will then lodge the application on your behalf. Indonesian visas are issued electronically, which means you do not need to visit an Indonesian Embassy or Consulate, or send your passport anywhere. You can learn more about the visa application process here.
How do I get travel insurance? Is it compulsory?
Travel insurance is compulsory and must be submitted with your visa application. You may be covered by your home university’s travel insurance policy (check with your study abroad office) or you may need to purchase your own travel insurance.