Given the global outbreak of the COVID-19 virus, ACICIS would like to update our members, partners and students on the current situation as it pertains to Indonesia. ACICIS is actively monitoring this fast-moving set of circumstances and will be providing further updates as events unfold. Here is some information that may be useful:

Current ACICIS Students in Indonesia: All Current ACICIS Programs Cancelled, Effective Immediately

Updated 16 March 2020

The ACICIS National Reference Group has met and resolved that all current ACICIS programs are to be cancelled, effective immediately. The ACICIS Resident Director has this morning contacted the 36 participants currently in-country and advised them to leave Indonesia no later than Saturday, 21 March 2020.

The decision to cancel this semester’s programs has not been made lightly, and ACICIS are conscious of the significant stress and inconvenience likely caused by this abrupt interruption to participants’ studies. However, given the extraordinary circumstances surrounding the COVID-19 pandemic, the Australian Government’s increase in the overall level of travel advice for all destinations worldwide (including Indonesia), and the considerable uncertainty regarding Indonesia’s capacity to manage the public health challenge posed by COVID-19, the ACICIS National Reference Group has determined that now is the time for participants to leave Indonesia.

Indications are that the COVID-19 outbreak in Indonesia is likely to worsen over coming weeks. The situation is extremely fast-moving and unpredictable. The outbreak – and the likely response to it from Indonesia’s government and civil institutions – make it impossible to guarantee that ACICIS will be able to continue to provide administrative, academic, and pastoral care support to current participants beyond the end of this week.

We have emphasised to participants that all current programs have been cancelled, not suspended, and will not resume this semester. As such, participants have been advised to leave Indonesia on the assumption that they will not be returning for the foreseeable future.  Participants have been advised, however, that they will have the opportunity to return to Indonesia and complete their program during a future semester intake, with all program (administration and tuition) fees waived.

All participants and relevant member university staff will be contacted individually by ACICIS team members with further, tailored advice, in the near future. Moreover, ACICIS has compiled answers to what we anticipate will be the most frequently asked questions in this document.

Member university staff, family or other close associates of program participants may direct any immediate queries pertaining to this notification to Matthew Satchwell, ACICIS Student Administration Coordinator on +61 431 308 049 or email m.satchwell@acicis.edu.au.

University Advice

Students are encouraged to adhere to any advice provided from their home universities in Australia. Here are some useful links:

The Australian National University

Curtin University

Charles Darwin University

Deakin University

Edith Cowan University

Flinders University

Griffith University

La Trobe University

Macquarie University

Monash University

Murdoch University

Queensland University of Technology

RMIT University

The University of Adelaide

The University of Melbourne

The University of Queensland

The University of Sydney

The University of Western Australia

UNSW

University of Technology Sydney

University of the Sunshine Coast

Western Sydney University

Prospective Students interested in studying in Indonesia with ACICIS

Updated 29 April 2020

The ACICIS National Reference Group has resolved to cancel the June, July and August 2020 intakes of the following programs:

Winter 2020

Indonesian Language Short Course
Public Health Study Tour

Semester 2, 2020
Flexible Language Immersion Program
Development Studies Immersion Program
Agriculture Semester Program
International Relations Program
Indonesian Business, Law & Society Program
Indonesian Language Teacher Immersion Program
West Java Field Study

Though an extremely regrettable outcome, the National Reference Group believes that now is the time to provide clarity and certainty to all parties involved in the running of these programs – including prospective students, consortium member universities, Indonesian partner universities, and ACICIS staff. While there remains such a high degree of uncertainty regarding how long the global COVID-19 pandemic and associated government travel restrictions will continue to impact on both the practicality and safety of international travel – including to Indonesia, it seems unwise to encourage these parties further down the path of financial commitment to these programs.

The National Reference Group has not yet made a decision regarding the viability of ACICIS programs scheduled to run during Summer 2020/21 – commencing from November 2020 onwards. ACICIS will soon begin advertising its first application round for the January 2021 intake of the consortium’s six-week Professional Practica. ACICIS will continue to monitor conditions – both globally and in Indonesia – and will make a decision in coming months regarding the feasibility of delivering programs scheduled to commence in late 2020/early 2021.

To date, ACICIS has not collected any program fees from prospective participants. Therefore students affected by the decision to cancel the consortium’s Winter and Semester 2 2020 programs should not be financially disadvantaged. The ACICIS Secretariat is currently reaching out to all applicants to encourage postponement and deferral of their application to a future intake.

November 2020 & 2021 Programs

ACICIS would encourage all interested students to proceed with their applications for the ACICIS programs scheduled to commence from November 2020 onwards. ACICIS would also encourage students to adhere to any advice given by their home university regarding study overseas experiences. ACICIS will advise all students applying to ACICIS programs to speak with their University International Office and/or their University Travel Insurance provided for advice on their current University policies.

Temporary Withdrawal Policy Changes for ACICIS Programs Commencing in late 2020/early 2021

While ACICIS hopes that our program intakes commencing from November 2020 onwards will be able to proceed, we acknowledge that prospective applicants may be unwilling to make any financial commitments to participating given the possibility that their chosen program may be cancelled, or restrictions on outbound mobility may remain in place at their home university.

To ease these concerns, ACICIS’ pre-program withdrawal policies are amended as follows for all program intakes commencing from November 2020 onwards:

All fee payment deadlines will remain as published, however, any payments made to ACICIS will be fully refundable should participants need to withdraw from their program prior to commencement under the following circumstances:

  • Their home university imposing restrictions on outbound student mobility to Indonesia/worldwide (or current restrictions on outbound mobility remaining in place)
  • The Australian Government’s travel advice level for their program location or Indonesia overall remaining at Level 4 – Do not travel and/or
  • The ACICIS National Reference Group (or delegate) deciding to cancel their ACICIS program prior to its commencement.

Any queries regarding this temporary amendment to our program withdrawal policies may be directed to the ACICIS Secretariat by email (acicis@acicis.edu.au) or phone (+61 8 6488 6675).