Given the global outbreak of the COVID-19 virus, ACICIS would like to update our members, partners and students on the current situation as it pertains to Indonesia. ACICIS is actively monitoring this fast-moving set of circumstances and will be providing further updates as events unfold. Here is some information that may be useful:

Current ACICIS Students in Indonesia: All Current ACICIS Programs Cancelled, Effective Immediately

Updated 16 March 2020

The ACICIS National Reference Group has met and resolved that all current ACICIS programs are to be cancelled, effective immediately. The ACICIS Resident Director has this morning contacted the 36 participants currently in-country and advised them to leave Indonesia no later than Saturday, 21 March 2020.

The decision to cancel this semester’s programs has not been made lightly, and ACICIS are conscious of the significant stress and inconvenience likely caused by this abrupt interruption to participants’ studies. However, given the extraordinary circumstances surrounding the COVID-19 pandemic, the Australian Government’s increase in the overall level of travel advice for all destinations worldwide (including Indonesia), and the considerable uncertainty regarding Indonesia’s capacity to manage the public health challenge posed by COVID-19, the ACICIS National Reference Group has determined that now is the time for participants to leave Indonesia.

Indications are that the COVID-19 outbreak in Indonesia is likely to worsen over coming weeks. The situation is extremely fast-moving and unpredictable. The outbreak – and the likely response to it from Indonesia’s government and civil institutions – make it impossible to guarantee that ACICIS will be able to continue to provide administrative, academic, and pastoral care support to current participants beyond the end of this week.

We have emphasised to participants that all current programs have been cancelled, not suspended, and will not resume this semester. As such, participants have been advised to leave Indonesia on the assumption that they will not be returning for the foreseeable future.  Participants have been advised, however, that they will have the opportunity to return to Indonesia and complete their program during a future semester intake, with all program (administration and tuition) fees waived.

All participants and relevant member university staff will be contacted individually by ACICIS team members with further, tailored advice, in the near future. Moreover, ACICIS has compiled answers to what we anticipate will be the most frequently asked questions in this document.

Member university staff, family or other close associates of program participants may direct any immediate queries pertaining to this notification to Matthew Satchwell, ACICIS Student Administration Coordinator on +61 431 308 049 or email m.satchwell@acicis.edu.au.

University Advice

Students are encouraged to adhere to any advice provided from their home universities in Australia. Here are some useful links:

The Australian National University

Curtin University

Charles Darwin University

Deakin University

Edith Cowan University

Flinders University

Griffith University

La Trobe University

Macquarie University

Monash University

Murdoch University

Queensland University of Technology

RMIT University

The University of Adelaide

The University of Melbourne

The University of Queensland

The University of Sydney

The University of Western Australia

UNSW

University of Technology Sydney

University of the Sunshine Coast

Western Sydney University

Prospective Students interested in studying in Indonesia with ACICIS

At this point in time, ACICIS programs scheduled to run in the second half of 2020 are proceeding as advertised.

The programs scheduled to run include the following:

Winter 2020
Public Health Study Tour
Indonesian Language Short Course

Semester 2, 2020
Flexible Language Immersion Program
Development Studies Immersion Program
Agriculture Semester Program
International Relations Program
Indonesian Business, Law & Society Program
Indonesian Language Teacher Immersion Program
West Java Field Study

ACICIS would encourage all interested students to proceed with their applications for the ACICIS programs listed above. ACICIS would also encourage students to adhere to any advice given by their home university regarding study overseas experiences. ACICIS will advise all students applying to ACICIS programs to speak with their University International Office and/or their University Travel Insurance provided for advice on their current University policies.

We understand that students may hesitate in accepting their place and financially committing to an ACICIS program given the current global situation. The timeline of financial commitment for students undertaking ACICIS programs running in the second half of this year are outlined below:

Winter 2020

Public Health Study Tour:

  • The 15% deposit of the PHST Tour Fee ($607 member university students/$746 non-member university students) will be due 15 April 2020.
  • The payment of the reminder of the PHST Tour Fee ($3,441 member university students/$4,228 non-member university students) will be due 4 June 2020.
  • For more details about the costs associated with this program, and the withdrawal and refund information, see here.

Indonesian Language Short Course:

  • The ILSC Administration Fee ($497) will be due 21 April 2020.
  • The ILSC Tuition Fee ($1,175 member university students/$1,528 non-member university students) will be due 16 May 2020.
  • For more details about the costs associated with this program, and the withdrawal and refund information, see here.

Semester 2, 2020

Flexible Language Immersion Program, Development Studies Immersion Program, Indonesian Business, Law & Society Program & Indonesian Language Teacher Immersion Program:

  • The Semester Program Administration Fee ($783) & the Visa Fee Payment ($235) (if applicable) will be due 5 May 2020.
  • The Semester Program Tuition Fee ($3,759 member university students/$5,013 non-member university students) will be due 28 June 2020.
  • For more details about the costs associated with these programs, and the withdrawal and refund information, see here.

Agriculture Semester Program:

  • The Semester Program Administration Fee ($783) & the Visa Fee Payment ($235) (if applicable) will be due 5 May 2020.
  • The Semester Program Tuition Fee ($4,525 member university students/$5,525 non-member university students) will be due 10 July 2020.
  • For more details about the costs associated with this program, and the withdrawal and refund information, see here.

International Relations Program, West Java Field Study:

  • The Semester Program Administration Fee ($783) & the Visa Fee Payment ($235) (if applicable) will be due 28 May 2020.
  • The Semester Program Tuition Fee ($3,759 member university students/$5,013 non-member university students) will be due 13 July 2020.
  • For more details about the costs associated with these programs, and the withdrawal and refund information, see here.

Please note that if you are Commonwealth supported Australian university student, you may be able to partially or fully defer payment of your ACICIS tuition fee through either HECS-HELP or OS-HELP. Please contact the ACICIS Secretariat at acicis@acicis.edu.au for more information on this.

Temporary Withdrawal Policy Changes for ACICIS Programs Commencing in June, July and August 2020

While ACICIS hopes that our June, July and August 2020 program intakes will be able to proceed, we acknowledge that prospective applicants may be unwilling to make any financial commitments to participating given the possibility that their chosen program may be cancelled, or restrictions on outbound mobility may remain in place at their home university.

To ease these concerns, ACICIS’ pre-program withdrawal policies are amended as follows for all program intakes commencing in June, July or August 2020:

All fee payment deadlines will remain as published, however, any payments made to ACICIS will be fully refundable should participants need to withdraw from their program prior to commencement under the following circumstances:

  • Their home university imposing restrictions on outbound student mobility to Indonesia/worldwide (or current restrictions on outbound mobility remaining in place)
  • The Australian Government’s travel advice level for their program location or Indonesia overall being raised to Level 4 – Do not traveland/or
  • The ACICIS National Reference Group (or delegate) deciding to cancel their ACICIS program prior to its commencement.

Any queries regarding this temporary amendment to our program withdrawal policies may be directed to the ACICIS Secretariat by email (acicis@acicis.edu.au) or phone (+61 8 6488 6675).