The VITAS Visa

In order for a foreigner to study in Indonesia for more than a few weeks, a Temporary Residence Permit (KITAS) is required. As such, semester students must enter Indonesia on a Temporary Stay Visa or VITAS, which is subsequently converted into a KITAS after arrival in their city of study. ACICIS’ in-country staff will assist with this conversion process. The KITAS study visa:

  • Is valid for 12 months from the date of entry (for both single semester and annual students).
  • Requires you to send your passport to ACICIS one month (minimum) prior to the start of the semester or nominate an overseas mission for visa-pick up if you will be travelling.
  • Requires a minimum 22 months validity on your passport at the time of application.
  • A sponsored visa that is valid so long as you are enrolled with your sponsoring institution (your Indonesian university, not ACICIS).
  • A study visa. You may not work.
  • Includes a Multiple Exit-Reentry Permit for the first six months. This allows you to enter and exit the country.
  • Non-convertible to another visa type.
  • Requires cancellation via the issuance of an exit permit prior to permanent departure. KITAS holders must make arrangements for their permanent departure from the city where they are registered immediately prior to leaving Indonesia. That is, students in Bandung, for example, will be required to apply for an Exit Permit Only in Bandung immediately prior to going home. You cannot finish the semester, travel to the other end of the archipelago and then exit from a place of your convenience.

In order to obtain a VITAS, it is important that students supply EVERY item required on the application checklist. Incomplete applications cannot be processed and will result in visa authorisations being issued late. ACICIS takes no responsibility for losses (either financial or academic) that result from the submission of incomplete visa application forms. All costs associated with additional visa processing due to late/incomplete applications (such as the issuance of temporary socio-cultural visa, extension and conversion costs, or flights in and out of the country) will be borne by the applicant.

Obtaining a Visa in Australia

The vast majority of students have their visa processed by the ACICIS Secretariat in Perth. All students wishing to have their visa issued in Australia must have their visa processed by the ACICIS Secretariat (i.e. individual processing in Sydney or Canberra is not permitted). Students are required to courier their passports to the ACICIS Secretariat in Perth no later than 6 weeks prior to their departure for Indonesia (NOT with the application). Once ACICIS receives the necessary visa authorisation letters from Indonesia immigration, participants’ passports are processed through the Perth consulate. Passports (with visa) are then couriered back in time for students’ departure for Indonesia. This means that students are without their passport for 6 weeks prior to departure for Indonesia.

Obtaining a Visa outside of Australia

For students from other countries or Australian students who are travelling prior to program commencement, VITAS visas may be pick-up from a nominated Indonesian consular mission. In the Southeast Asia region, ACICIS only allows Australian students to use the Indonesian Embassy in Singapore. Students must note that having their visa issued at another mission is far more complex than having their visa processed by the ACICIS Secretariat in Perth. The process for such applications is as follows:

1. Student nominates the overseas Indonesian embassy/consulate that they intend to obtain their visa from on their ACICIS application form (this may not be changed).
2. Approximately one month prior to the start of each semester program, Indonesian immigration will issue a calling visa (VITAS) authorization letter. One copy of this letter will be sent to your nominated pick up point (embassy or consulate). One copy will be sent to ACICIS.
3. ACICIS will email the visa authorization letter to the candidate (or fax it to a nominated number).
4. The candidate prints out the emailed authorization letter and takes this to their nominated embassy/consulate along with other necessary paperwork and passport.
5. The two authorization letters will be ‘matched-up’ and the visa application will be processed. Times for processing vary from one day to ten.

Obtaining a visa in Singapore
Indonesian Embassy in Singapore
7 Chatsworth Road, Singapore 249761
Tel:6737-7422 , Fax:6737-5037, 6235-5783
http://www.kemlu.go.id/singapore/
Opening Hours: Mon-Thu 8.30 am – 1.00 pm; 2.00 pm – 5.00 pm; Fri 8.30 am – 12.30 pm; 2.30 pm – 5.00 pm
The Indonesian embassy may be reached by taxi or it is a 15 minute walk from the Orchard Rd MRT station. The Visa cost in Singapore is $140S (as of February 2010) for three-day processing (generally not including the day of submission).

In Singapore, same day service is possible via an authorized visa agent. Same day service is only possible if all required documents (including your passport) are surrendered to the agent in the morning prior to 10am. Applicants may arrange to meet the agent at the embassy itself or at a pre-arranged location in the city. It will be returned to you at an agreed place. Costs will be approximately double that of the standard fee. Numerous students in the past have used the following agent:

SK Coservices (contact Sazlyn)
205 Balestier Road #B1-01 Ruby Place, Singapore 329682
Mobile +65 9180 1548
Tel: +65 6255 5538
Fax: +65 351 009
E: [email protected]

If by chance you encounter a problem, if there seems to be some major stumbling block, either ring the ACICIS Perth Office on +61 8 6488 6675 (between 9am-5pm AWST), or send an email to enquiries@acicis.edu.au .

Obtaining a visa in Washington, DC
Embassy of the Republic of Indonesia, Washington, DC
2020 Massachusetts Ave. N.W.
Washington, D.C. 20036, USA
Tel: 202 775 520
Fax: 202 775 5365
http://www.embassyofindonesia.org/
Opening Hours: Mon-Thurs 9am – 1pm, Fri 9pm – 12pm.
Closed: Saturdays, Sundays and Public Holidays.
Previous ACICIS students have found the DC embassy quite efficient in processing visas. Processing times have been recorded as approximately one or two days in duration.

Accompanying family members

ACICIS is able to assist in obtaining VITAS visas only for family members who intend to accompany applicants to Indonesia. Applications for accompanying family members must be made at the same time as the study application. Please contact the ACICIS Secretariat for further details about this.