Practicum participants enter Indonesia on a pre-purchased, 60-day Social-Cultural Visa. This is a single entry sponsored visa that is valid if presented within three months from the date of issue.
ACICIS strongly recommends that all participants procure their visa through the Indonesian Consulate General in Perth with the assistance of the ACICIS Secretariat (see below for more information on this process). Facility does exist, however, for participants to obtain their own Social-Cultural Visa from other select Indonesian consular missions (again, see below for details).
Prior to 1 November, participants will be contacted by the ACICIS Secretariat to confirm the Indonesian Embassy or Consulate from which they wish to collect their visa.
Students arriving on a Visa on Arrival/tourist visa will not be permitted to commence the program.
The Social-Cultural visa that participants enter Indonesia on is not a working visa. Participants are strictly prohibited from undertaking any form of paid work during their time on the practicum programs. ACICIS takes this matter very seriously and will take disciplinary measures against any student found undertaking paid work of any kind throughout the practicum programs.
Obtaining a Visa via the ACICIS Secretariat
ACICIS strongly recommends that all participants have their visas processed in Perth with the assistance of the ACICIS Secretariat. This service is by far the simplest for participants, minimising, as it does, any confusion arising from differing regulations and procedures prevailing at Indonesian Embassies and Consulates around Australia and internationally with respect to the granting of a Social-Cultural Visa. The ACICIS Secretariat has a longstanding and collegial relationship with the Indonesian Consulate General in Perth. Consular personnel are well acquainted with ACICIS and its activities in Indonesia. The same level of prior knowledge of, and familiarity with, ACICIS’ reputation cannot be guaranteed at other Indonesian consular missions.
This service is charged at AUD$75, inclusive of visa issuance (AUD$60) and courier charges for the return of passports (AUD$15). Students who elect to use this service are required to send their passports and confirmed flight itineraries to the ACICIS Secretariat no later than 15 November. Passports and visas will be returned during the first week of December at the latest. During this time, participants will be without their passports and unable to travel internationally. If you have international travel plans during this time it might still be possible to have your visa processed in Perth with Secretariat assistance. However, additional charges may apply for individual handling of your passport. Please contact the ACICIS Secretariat for more information.
Obtaining a Visa Elsewhere
If you require your passport during the final two weeks of November/first week of December, it is possible to have your visa issued at the Indonesian Embassy or Consulate closest to your place of residence or in Singapore (previous ACICIS students have often faced difficulty applying at other Indonesian missions in Southeast Asia). Please note that individual requirements and processing times vary from mission to mission. Some Indonesian missions outline their requirements on their websites, while others will require a phone call or in-person visit to establish requirements and processing times. Typical requirements include:
- A complete application form filled out using a black pen only (sometimes with additional photocopies);
- Passport-sized photographs (typically two, though some missions require fewer/more);
- A passport valid for at least six months beyond the intended date of departure from Indonesia;
- A copy of the airline ticket/itinerary, showing both flights into and out of Indonesia;
- Visa fee (AUD$60 in Australia). Accepted forms of payment vary between missions.
Other advice, based on the past experiences of students, includes:
- Dress appropriately. Indonesian embassies may refuse service to people wearing thongs, shorts, short skirts, skimpy tops, torn or dirty clothing, or singlets. Long pants/skirts, shoes, and collared shirts/blouses are required. Presentation is often the difference between a fast turn-around and a week-long wait;
- Always carry a form of currently valid photo ID in addition to your passport (expired driving licenses may not be accepted). This may be required to be left with the security desk in exchange for a visitor’s pass;
- Arrive in the morning before 10.30am. Visa applications are usually only accepted in morning hours. Arriving prior to 10.30am should ensure service even if queues are long. 9am is the recommended time. Pick up times are generally scheduled for the afternoon between 2-4pm;
- Be wary of public holidays (both in the mission’s host country and Indonesia) as Embassies/Consulates will nearly always be closed and standard processing times lengthened for applications submitted prior to this date;
- Over-prepare. Take along copies of documents that you may not even require. Copies of flights in and out of Indonesia, travel insurance coverage, additional passport photos, additional photocopies of your passport and your sponsor letter. Keep all copies in good condition. Torn, folded, or dirty copies may not be accepted;
- Take along a couple of black pens for any form filling;
- Take money. You will pay for the visa and then be issued with a receipt. This receipt is used to pick up the visa when processing is complete. You will be informed of the date and time to return for your passport;
- Consular missions do not have photocopiers or ATMs. So once again, be over-prepared.
Please remember that ACICIS recommends against Practicum participants applying for visas at missions other than Perth . If at all possible, participants should opt to obtain their visa through the ACICIS Secretariat from the Indonesian Consulate in Perth. Additional ACICIS administrative fees may apply for the re-issue of visa sponsorship letters (see below for details) or the provision of additional supporting documents necessitated by a participant’s choice to apply for their Social-Cultural Visa at a consular mission other than the Indonesian Consulate General in Perth.
Changing your Nominated Mission
Please note that due to the ACICIS staff time involved in re-issuing visa sponsorship letters addressed to an alternative Indonesian mission, participants wishing to change their nominated mission after 1 November will be required to pay an AUD$50 administrative fee.
Please note that participants’ passports must be valid for at least six months beyond their intended date of departure from Indonesia (post-program). Participants renewing their passports must supply new passport details to the ACICIS Secretariat prior to 1 November as these are included on the visa sponsorship letter issued by the host university in Indonesia, Atma Jaya University. Participants who fail to supply passport details by this date will be subject to an AUD$50 fee for the individual issuance of a visa sponsorship letter.
Pre- and Post- Program Travel
The program runs for approximately 45 days. Visas are valid for 60 days, inclusive of the dates of arrival and departure. Candidates are free to arrive in Indonesia prior to the program or stay on after its conclusion for leisure purposes. It is the responsibility of participants to ensure that travel itineraries enable them to complete the program on the 60 day visa. Under no circumstances will the host university supply letters for extensions of a Social-Cultural Visa. The duration of the 60-day Social-Cultural Visa commences from the date that the student enters the country, not the date of issue of the visa itself. Fines for overstays are the responsibility of participants.