Payment Process and Terms
Administration Fee Payment
The administration fee ($512) is payable upon your successful acceptance into the program. Upon sending you formal notification of your acceptance, ACICIS will issue you with an electronic payment link for this fee. Settlement of your administration fee is due within seven days of payment link issuance unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat. ACICIS will not commence work on setting up your professional placement until your administration fee has been settled. The administration fee is non-refundable.
Tuition Fee Payment
Upon your successful acceptance into the program, ACICIS will issue you with a second electronic payment link for payment of the ACICIS tuition fee ($4,196/$5,595). The tuition fee must be paid in full to ACICIS by 1 November. Unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat, failure to settle payment of your tuition fee within the specified time frame will result in the forfeiture of your place on the program.
*Please note: if you are receiving a New Colombo Plan (NCP) mobility grant to support your study with ACICIS, you may not receive your grant until after your tuition fee payment is due. Please contact ACICIS to negotiate (in writing) any extensions on the deadline for the tuition fee payment.
If you are a Commonwealth supported Australian university student, you may be able to partially or fully defer payment of your ACICIS tuition fee (and other associated costs of participation) through HECS-HELP or OS-HELP. Your ability to defer payment of the ACICIS tuition fee in this manner is dependent on the arrangements in place at your home university for the management of Commonwealth funding schemes. If in doubt, contact the ACICIS Secretariat for advice on who to speak to at your university about deferring payment of your ACICIS tuition fee via HECS-HELP or OS-HELP.
Temporary Withdrawal Policy Changes for 2023 Professional Practicum Intake
While ACICIS hopes that our 2023 Professional Practicum program intakes will be able to proceed, we acknowledge that prospective applicants may be unwilling to make any financial commitments to participating given the possibility that their chosen program may be cancelled, or restrictions on outbound mobility may remain in place at their home university.
To ease these concerns, the above pre-program withdrawal policies are temporarily amended as follows:
All fee payment deadlines will remain as published, however, any payments made to ACICIS will be fully refundable should participants need to withdraw from their program prior to commencement under the following circumstances:
- Their home university imposing restrictions on outbound student mobility to Indonesia/worldwide (or current restrictions on outbound mobility remaining in place)
- The Australian Government’s travel advice level for their program location or Indonesia overall increasing to Level 4 – Do not travel and/or
- The ACICIS National Reference Group (or delegate) deciding to cancel their ACICIS program prior to its commencement.
Any queries regarding this temporary amendment to our program withdrawal policies may be directed to the ACICIS Secretariat by email (email@example.com) or phone (+61 8 6488 6675). ACICIS’ regular withdrawal and refund policy is outlined below:
Withdrawal and Refunds
The administration fee is non-refundable.
Withdrawal from a practicum after the payment of the practicum Tuition Fee and up until 1 December will attract a withdrawal fee of $1,096 with the balance of the tuition fee being refundable. After 1 December no refunds will be possible.
If you are enrolled in a home university subject code for the purposes of undertaking this ACICIS program, arrangements for the withdrawal from this subject code – and any applicable financial and/or academic penalties – are determined by the regulations in force at your home university. You are advised to consult with your home university or faculty administration regarding applicable subject withdrawal policies, procedures, and penalties. If in doubt, contact the ACICIS Secretariat for advice concerning who to speak to at your university about this.
Full details of ACICIS’ practicum program withdrawal policy can be found here.