A few positions have become available within The Australian Consortium for ‘In-Country’ Indonesian Studies (ACICIS) for the Jakarta and Yogyakarta Offices for a Program Assistant (PA). This position would suit a graduate of a local or Australian university. Interested applicants should submit a current CV and a statement (in English) addressing the Selection Criteria below at the latest by Sunday 24 July, 2022.

Please note this position is open to Indonesian nationals (WNI) only.

Position Description

This is a position who would suit a graduate of an Indonesian or Australian university. The PA will mainly be assisting the ACICIS Program Coordinator/ Manager. The PA reports directly to the Program Coordinator (PC), and then the Program Manager (PM). Duties to be performed by the PA include, but are not limited to:

  1. The planning of program events including orientation, excursions and other activities as directed by the PC, PM and/ or Resident Director (RD);
  2. Assist the Program Coordinator (PC) in managing program administrative materials and logistics needed for the pre-departure phase and implementation of programs;
  3. Assist the Perth Secretariat in securing all required immigration documents from students for in-country study in Indonesia;
  4. Serving as a liaison with partner universities, schools, hotels and other stakeholders and maintaining sound relationships with key personnel at these institutions;
  5. Assisting the PC in program logistics such as booking accommodation, transportation and meals for ACICIS program;
  6. Actively mentoring all students on matters pertaining to their work and study and their general understanding of Indonesia, and advising on appropriate conduct in Indonesia;
  7. In cooperation with the PC/ PM, complete all routine administration that is part of ACICIS pastoral care responsibilities (maintaining databases, counselling students, liaising with home universities as required);
  8. Providing assistance to students in routine and/or emergency medical or security procedures;
  9. Conducting end of program evaluation sessions with participants and offering this information as feedback into the ongoing development and improvement of ACICIS programs;
  10. Assisting other ACICIS programs and tasks when directed by the PC/ PM/ RD.

Working Hours and Remuneration

  1. This position is offered as offered as a seven-month contract starting 1 August 2022 – 28 February 2023 with the possibility of extension;
  2. This role is full-time, 40 hours per week, with the understanding that the scheduling of program events means that the distribution of hours over the period of a week may be flexible. Standard work hours are 9am-5pm, Monday to Friday, with a one-hour lunch break. Occasional out-of-hours’ work will be required during orientation sessions and extra-curricular activities, and will be compensated through leave in lieu;
  3. The PA role will be remunerated at a competitive rate, starting from IDR 4,369,000 (gross, before tax) with an additional 35% loading for Jakarta based positions, or commensurate with the applicant’s skills and experience.

Selection Criteria:

  1. Bachelor’s Degree (S1) from an Indonesian or Australian university with a sound academic record;
  2. At least 2 (two) years of professional experience in a similar position;
  3. Professional level of English proficiency, and a willingness to develop this further as a part of the role;
  4. Computer literacy in using the Microsoft Office suite, video conferencing platforms, cloud services, social media applications; and Photoshop/ InDesign (desirable);
  5. Excellent time management skills and the ability to prioritise a range of competing tasks;
  6. Demonstrated sound cross-cultural, professional communication skills in written and oral, and a willingness to learn about new cultures;
  7. A team player with a pleasant personality who can work well in flexible working environments.

Applying for this role

To apply for this role, please send through a copy of your latest Curriculum Vitae and a statement addressing the selection criteria above. In preparing your statement addressing the selection criteria, please provide examples of your skills and experience where possible against each selection criterion. Applications without a statement addressing the selection criteria may not be considered.

Please visit our website to learn more about our programs and the work we do before preparing your application.

Completed applications can be emailed to recruitment-id@acicis.edu.au

Attn: Ms Ida Kusuma, ACICIS Finance and Administration Coordinator

Subject Heading: ACICIS PA Job Vacancy 2022

By latest deadline: Sunday, 24 July 2022


Please note that online interviews will be scheduled for this position between 27-29 July, 2022. If shortlisted, please ensure you are available during this period.